Reporting to the Deputy Director of the Institute of the Study for Human Rights (ISHR) and working closely with the Business Manager, the Finance Coordinator will work with all Program Directors in managing sponsored project contracts, gifts, and other non-sponsored projects and will provide support relative to the department's financial and operational activities.
Grants, Gifts, and other Non-Sponsored Projects Administration:
The Finance Coordinator works collaboratively and cooperatively with staff members under the supervision of the Business Manager on all aspects of grant, gift, and non-sponsored project administration. This includes assisting staff in the preparation of grant applications and subsequent funding contracts, and managing post-award administration. They prepare required financial reports and submits final reports to close grants. They serve as liaison between Principal Investigators, Sponsored Projects Administration (SPA), and Sponsored Projects Finance (SPF), maintaining current knowledge of policies and troubleshooting application submissions.
The Finance Coordinator maintains all pertinent records, files and documents; assures completeness and accuracy consistent with external and internal compliance requirements. The incumbent must know, or be willing to learn, Columbia University specific accounting systems (ARC). Responsibilities will include:
● Processing requisitions, vouchers, reimbursements, honoraria, journal entries, and Staples orders;
● Managing procurement card transactions and providing documentation for reconciliations;
● Liaising with vendors and maintaining Columbia’s vendor system;
● Managing cash transactions and making deposits;
● Processing and tracking of stipends.
The incumbent will be responsible for gathering all documentation required for the above activities. The incumbent will also support other office administrative operations as needed. Performs related duties & responsibilities as assigned/requested.
Bachelor’s degree or the equivalent.
Demonstrated capacity for independent, well-developed critical thinking, verbal and written communication skills, and the ability to foster cooperative relationships with university and external personnel are required; Must have computer skills, including Microsoft Word and Excel and the ability to master quickly a range of administrative interfaces; Must demonstrate meticulous attention to detail. Excellent interpersonal and inter-cultural skills. Ability to work independently and as part of a team. Excellent organizational and administrative skills.
At least 1 year of experience.
Degree in accounting, finance, or business administration desirable. Bookkeeping experience is strongly preferred.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.